Buy Departmental Printers or Personal Printers for Your Office?

Joe Churma - Printer Technician

The best option is to have a larger printer that can handle the monthly printing production of a department than to spend $180.00 to $250.00 per personal printer for each user in a department.  Otherwise, individual users will run large print jobs on their personal printers, which overworks them and runs them down.

The problem with almost all personal printers is that there are no spare parts to obtain to repair them. There is a nickname for them and that is a “Throw-Away Printer”. The reason they have this nickname is because when they break, it can cost $80.00 to $100.00+ an hour for labor to have them repaired.  Printer manufacturers generally do not make parts for these printers because repairs tend to cost more than the printers themselves.  As a result, you end up throwing them away and purchasing new ones.

At a $180.00 to $250.00 per printer this can add up when you find yourself having to replace several a few times a year. Spending $1,200.00 or more for a single printer that can handle your entire department with one or two repair calls a year - even without a contract on the printer - is more cost effective than multiple low cost printers.